1. Decision-Making Process

Strategic Planning:

• Vision and Mission Alignment: All decisions begin with aligning to the college’s vision and mission. This foundational step ensures that all subsequent actions contribute to our long-term goals.
• Needs Assessment: We conduct regular needs assessments through surveys, feedback forms, and consultations with faculty, students, and staff to identify areas requiring attention or improvement.

Proposal Development:

• Initiation: Proposals can be initiated by any member of the college community, including faculty, administrative/ lab Staff, and student bodies.
• Drafting: The initiator drafts a detailed proposal outlining objectives, resources required, potential impact, and alignment with institutional goals.
• Consultation: The draft proposal is reviewed and refined in consultation with relevant departments and committees to ensure comprehensiveness and feasibility.

Review and Approval:

• Departmental Review: The proposal is first reviewed at the departmental level. Sr. Assistant Professor assess the proposal’s relevance, feasibility, and alignment with departmental goals.
• Committee Evaluation: Following departmental approval, the proposal is evaluated by the relevant committee. These committees consist of experienced faculty and administrative staff who provide critical insights and recommendations.
• Principal’s Review: The Director/Principal reviews all proposals approved by the committees, ensuring they align with the college’s broader strategic objectives and regulatory requirements.
• Governing Body Approval: For significant initiatives, the final approval is sought from the Governing Body, which includes representatives from the education department, industry experts, and other stakeholders.

2. Channels of Supervision

Hierarchical Supervision:

• Departmental Heads: Each department is supervised by an Sr. Asst. Professor who ensures that academic and administrative functions are performed efficiently.
• Principal: The Director/Principal provides overall supervision, ensuring that all activities align with the institution’s goals and regulatory standards.

Committees and Councils:

• Academic Council:headed by IQAC director, oversees academic policies, curriculum development, and quality assurance in teaching and learning.
• Finance Committee:Purchase committee supervises financial planning, budget allocation, and expenditure tracking to ensure fiscal responsibility.

3. Accountability Mechanisms

Performance Appraisals:

• Faculty and Staff: Regular performance appraisals are conducted to evaluate the contributions of faculty and staff, with feedback mechanisms in place for continuous improvement.
• Students: Student feedback is collected through surveys and suggestion boxes to ensure their voices are heard and their needs addressed.

Audits and Evaluations:

• Internal Audits: Periodic internal audits are conducted to ensure compliance with institutional policies and efficient use of resources. The NSS/NCC audits are conducted at institute level by certified/ authorities while GAD and LAD as per the directives of the Govt conducts Govt and SWF audit periodically.

Reporting and Transparency:

• Newsletter: The college publishes an Bi annual report in form of newsletter  detailing achievements, academic progress and other activities conducted at the institute.
• Open Meetings: Regular meetings with faculty, staff, and student representatives foster an open dialogue and collective decision-making.

Through these structured procedures, channels of supervision, and robust accountability mechanisms, the Government College of Pharmacy, Rohru, ensures that its decision-making process is inclusive, transparent, and aligned with its mission of academic excellence and community service.

4. Obligations of public authorities. —

(/) Every public authority shall—

 (a) maintain all its records duly catalogued and indexed in a maimer and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerised are, within a reasonable time and subject to availability of resources, computerised and connected through a network all over the country on different systems so that access to such records is facilitated.

 (b) publish within one hundred and twenty days from the enactment of this Act, —

 (i) the particulars of its organisation, functions and duties.

 (ii) the powers and duties of its officers and employees.

(iii) the procedure followed in the decision-making process, including channels of supervision and accountability;

(iv) the norms set by it for the discharge of its functions.

 (v) the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

 (vi) a statement of the categories of documents that are held by it or under its control; (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

 (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.

(ix) a directory of its officers and employees;

 (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

(xii) the maimer of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

 (xiii) particulars of recipients of concessions, permits or authorisations granted by it; (xiv) details in respect of the information, available to or held by it, reduced in an electronic form.

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;

 The Procedure Followed in the Decision-Making Process, Including Channels of Supervision and Accountability

At the Government College of Pharmacy, Rohru, we uphold a transparent, participative, and accountable decision-making process that ensures the highest standards of academic and administrative excellence. Our procedure is designed to engage all stakeholders effectively, fostering a collaborative environment for the holistic development of the institution.

The Norms Set by the Institute for the Discharge of Its Functions

At the Government College of Pharmacy, Rohru, we adhere to a set of meticulously crafted norms that ensure the highest standards of academic excellence, integrity, and professional development. Our institute, accredited by the National Assessment and Accreditation Council (NAAC) and recognized by the Pharmacy Council of India (PCI), is committed to fostering an environment conducive to learning, innovation, and research. Our exceptional placement records and university results stand as a testament to our dedication and efficacy. Below are the key norms that guide our operations:

1. Academic Excellence

• Curriculum and Syllabus: Our curriculum is designed as per PCI guidelines to meet industry standards and technological advancements.
• Teaching Methodology: Emphasis on interactive learning through seminars, workshops, and practical sessions apart from traditional class room chalk and talk methodology with regular embedding latest pedagogical techniques. .
• Assessment and Evaluation: Continuous evaluation through assignments, projects, and periodic examinations to ensure comprehensive understanding and academic progress.

2. Research and Innovation

• Research Support: Encouragement and support for faculty and student research initiatives, with access to modern laboratories and resources.
• Collaborations: Partnerships with leading pharmaceutical companies and research institutions for joint research projects and internships.althogh in infancy yet the continuous of the efforts sis highly expected to yield results as [per expectations.
• Publications: Regular publication of research findings in reputed journals and presentations at national and international conferences.

3. Professional Development

• Industry Engagement: Regular guest lectures, industry visits, and interaction with industry experts to bridge the gap between academia and industry.
• Skill Development: Focus on developing soft skills, communication skills, and leadership qualities through various training programs.
• Placement Assistance: Dedicated placement cell that works tirelessly to ensure the best placement opportunities for our students in top pharmaceutical companies.

4. Ethical Standards

• Integrity and Ethics: Upholding the highest standards of academic and professional ethics in all our endeavors.
• Fair Practices: Ensuring transparency and fairness in all institutional processes including admissions, examinations, and placements.
• Student Welfare: Commitment to the holistic well-being of students through counselling services, anti-ragging measures, and grievance redressal mechanisms.

5. Community Engagement

• Social Responsibility: Active involvement in community service and healthcare initiatives to contribute to societal well-being.
• Awareness Programs: Conducting health camps, awareness programs, and educational outreach to promote public health and education.

6. Continuous Improvement

• Feedback Mechanism: Regular feedback from students, faculty, and industry to continuously improve our academic and administrative processes.
• Professional Development for Faculty: Ongoing training and development programs for faculty to keep abreast of the latest developments in pharmacy education and research.

 The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made.

At Government College of Pharmacy, Rohru, we are committed to ensuring transparency and accountability in the utilization of funds allocated to our institution. This section provides detailed information on the budget allocated to each of our key agencies, including particulars of all plans, proposed expenditures, and reports on disbursements made.

Budget Sources

The primary sources of our budget include:

1. Government Funds: Allocated annually by the government to support various institutional needs.
2. Student Welfare Funds: Collected through various fees and donations aimed at supporting student activities and welfare programs.

Government Funds

Annual Allocation: The government provides an annual budget to support the infrastructure, academic programs, faculty development, research activities, and administrative functions of the college.

Planned Expenditures:

• Infrastructure Development: Construction and maintenance of buildings, classrooms, laboratories, and other facilities.
• Academic Programs: Funding for curriculum development, new course offerings, and academic resources.
• Faculty Development: Workshops, seminars, and training programs for faculty members.
• Administrative Functions: Salaries, office supplies, and other administrative costs.

Disbursement Reports:

• Quarterly Reports: Detailed reports on the disbursement of funds, including expenditure on specific projects and programs, are prepared and reviewed quarterly.
• Annual Report: An annual summary of all expenditures and disbursements is compiled and made available to the head of department for review.

Student Welfare Funds

Purpose: The Student Welfare Fund is dedicated to supporting various student activities, ensuring their overall well-being and enhancing their academic and extracurricular experiences.

Planned Expenditures:

• Scholarships and Financial Aid: Providing financial assistance to deserving students.
• Student Activities: Funding for student clubs, cultural events, sports activities, and other extracurricular programs.
• Health and Wellness: Initiatives focused on student health, including health camps, counseling services, and fitness programs.
• Library and Learning Resources: Procurement of books, journals, and digital resources to support student learning.

Disbursement Reports:

• Monthly Reports: Regular updates on the utilization of the Student Welfare Fund, highlighting key expenditures and ongoing initiatives.
• End-of-Semester Report: A comprehensive report detailing all student welfare activities and expenditures is prepared at the end of each semester.

Transparency and Accountability

To ensure transparency and accountability in the management of funds:

• All financial reports are reviewed by the department and financial audit is conducted by Local audit department Govt of Himachal Pradesh.
• Regular audits are conducted to verify the proper utilization of funds.
• Stakeholders, including students, faculty, and government bodies, are kept informed about the financial status and expenditures through periodic meetings and reports.

 Details in respect of the information, available to or held by it, reduced in an electronic form;

Information Available in Electronic Form

Government College of Pharmacy, Rohru, is committed to transparency and ease of access to information for all stakeholders. In line with this commitment, a variety of information is made available in electronic form on our official website. This ensures that students, faculty, staff, and the public can easily access the information they need.

Admissions

The admission process for various courses at Government College of Pharmacy, Rohru, is conducted by Himachal Pradesh Technical University (HPTU). Detailed information regarding admission procedures, eligibility criteria, important dates, and application forms can be accessed through the HPTU website. For the convenience of our prospective students, relevant links and updates are regularly provided on our college website.

Recruitment and Administration

Recruitment and administrative functions at Government College of Pharmacy, Rohru, are managed by the Directorate of Technical Education (DTE), Sunder Nagar. Information on job vacancies, recruitment processes, eligibility criteria, and selection procedures is available electronically on the DTE Sunder Nagar website. Additionally, important announcements and notices related to recruitment and administration are also updated on our college website.

Governing Authority

The appointing authority for positions within our institute is the Secretary of Technical Education, Government of Himachal Pradesh. Notifications, circulars, and official orders issued by the Secretary of Technical Education are made available in electronic form and can be accessed through the Himachal Pradesh Government’s official portals. Our website also provides links and summaries of such documents to ensure stakeholders remain well-informed.

Academic Information

1. Curriculum and Syllabus: Detailed curriculum and syllabus for all courses offered are available in electronic form. These documents can be downloaded from the academic section of our website.
2. Examination Results: Results of internal assessments and final examinations are published online. Students can view their results by logging into the student portal.
3. Timetables: Class schedules and examination timetables are regularly updated and available for download.

Student Services

1. Library Resources: Our digital library provides access to a vast collection of e-books, journals, and research papers. Students and faculty can access these resources through the library portal on our website.
2. Online Forms and Applications: Various forms and applications, such as scholarship forms, hostel applications, and grievance redressal forms, are available for download and online submission.

Contact Information

For any further information or assistance, stakeholders are encouraged to contact the respective departments via the contact details provided on our website. We strive to keep all electronic information up-to-date and easily accessible.